to open Manual Payment Detail.Use Manual Payment to create and manage your organization's manual payment information. It is a focal point for manual payments, and lets you perform the following tasks:
Specify the details of a miscellaneous manual payment (that is, a payment without an associated invoice or vendor)
Specify the details of a manual payment to a vendor (that is, a payment associated with a vendor but not with a particular invoice)
Specify the details of a manual payment to a vendor, create an invoice for the manual payment, and then apply the payment to the invoice
Manual Payment also provides a Quick Check feature that lets you create a manual payment, create an invoice, and print a vendor payment check in one location. This feature can reduce the typical process for printing accounts payable checks - (1) create invoices and adjustments, (2) select documents for payment, and (3) generate accounts payable checks - to as little as one step. It is useful for generating vendor payments as needed while still maintaining an accurate, complete payables audit trail.
For all manual payment transactions that you create, Manual Payment supports categorizing transactions by their account group. It also supports project accounting by permitting transactions to be associated with specific projects, work breakdown structures, resources, and labor categories.
Processing a Vendor Quick Check
The Quick Check feature in Manual Payment lets you enter a manual payment, create an invoice, and then print a vendor check in one location. To do this, follow these steps:
Select Financials | Payables | Manual Payments.
Create the manual payment.
On the Main tab, select Vendor Quick Check in Type.
In Period, select the fiscal period for the payment.
In Date, specify the date of the payment.
In Description, specify a description for the manual payment.
(Optional) In Session Reference, specify a session reference number for the manual payment.
Note: The session reference allows for the unique identification of a batch of manual payments during a particular session. For example, the Session Reference value “ABC060610” could be assigned to all manual payments created by team member ABC on June 6, 2010.
Specify user information in Payment Reference if you want. This data is not used for processing.
In Payment Date, specify the date of the payment.
In Payment Amount, specify the amount of the payment.
Currency is display-only and shows the currency assigned to the selected bank account.
Exchange Rate is display-only and is set based on the Payment Date and the entries in the Exchange Rate Tables for the applicable currency. If the actual date does not exist in the applicable exchange rate table, the nearest, prior date from the table is used.
Note: Currency and Exchange Rate are included only if you are using Multicurrency in your Beyond Software system.
Click Add Line to open Manual Payment Detail.
In Type, specify the line type. The valid choices are as follows: Miscellaneous, Sales Tax, and Write-Off.
In Description, specify a description of the payment line.
In Quantity, specify the quantity for the payment line.
In Unit Cost, specify the unit cost for the payment line. The System calculates the Total Cost. Or, in Total Cost, specify the total cost for the payment line. The System calculates the Unit Cost.
To specify the Account Group, select the account in Acct, the department in Dept, the territory in Ter, and the product line in Prd. You can also create new account group segments by using the Quick Add feature. For more information, see Quick Add.
Note: If the account group is associated with a project, the project-related information fields will become enabled for entry: Project ID, Resource ID, Resource Name, and Labor Category.
Click Save to save the detail line. Click Save and New to save the detail line and then create another detail line. When you are finished adding manual payment detail lines, close Manual Payment Detail.
Associate the manual payment with a vendor.
On the Vendor/Invoice tab, in the Vendor area, click Lookup 
next to Vendor ID or Vendor Name, and then select the appropriate vendor from Vendor Lookup.
(Optional) Change the terms to a different value from the vendor’s default terms in Terms.
(Optional) Change the vendor class to a different value from the vendor’s default class in Vendor Class. The vendor class controls which account group is used for the second part of the manual payment transaction.
Create the invoice in the Invoice area, by clicking to select the Create Invoice check box, and then specifying values in the following boxes:
Invoice Number
Invoice Amount
Invoice Date
Invoice Due Date
Amount subject to Discount
Discount Due Date
Discount Amount
Note: If you want comments to appear after the payment-related information on the check stubs of Vendor Quick Checks, see Adding Comments to a Manual Payment.
Click Save.
On the Main tab, set the Status to Posted if the manual payment needs no review. If you want other users to review the payment, set the Status to Pending.
Click Save.
Note: Do not go to step 8 until you save the manual payment with a status of Posted.
Print the Vendor Quick Check.
Click Print Check. Print Checks appears.
Specify the appropriate check printing options, and then print the checks. For more information, see Print Checks.
After you have generated the Vendor Quick Check, close Print Checks to return to Manual Payment.
Creating New Manual Payments from an Existing One
You can also use Manual Payment to create new manual payments from existing manual payments, either pending or posted, to speed up the entry of manual payments.
Locate the existing manual payment that you want to copy by clicking Find 
to open Manual Payment Find. Double-click the manual payment in the list to load its information into Manual Payment.
Click Save As or press F12 to save the current manual payment as a new record.
Click Yes when you receive the following message: Create a new Manual Payment using the current values?
When you do this, the business system automatically creates a new manual payment. The status of the new manual payment is Pending, even if the original manual payment had a Posted status. You can now edit the information about the new manual payment record if you have to make changes.
Adding Comments to a Manual Payment
Use the Manual Payment screen's Comment tab to add comments to a manual payment record. These comments can be used, for example, by those who are responsible for reviewing the manual payment before assigning it the Posted status. If you are generating a Vendor Quick Check (see Processing a Vendor Quick Check), the comments that you add appear after the payment-related information on the check stub of the Vendor Quick Check. To add comments to a manual payment, click the Comment tab and type your comments in the Comment box.
A: Yes, you can delete Pending status or Template status manual payments. You cannot delete Posted status manual payments.
A: Yes. If you are posting to a future period or a prior period that is still open, the System alerts you to this. If you are posting to a prior fiscal year that is closed, the System alerts you to this and also informs you that a year-ending closing will be performed automatically. This occurs so that the prior year's year-end balances reflect the manual payment.
Q: Why is the Apply To tab disabled?Q: Why is the Apply To tab disabled?
A: The Apply To tab is enabled for a manual payment with a status of Posted, where the Create Invoice check box on the Vendor/Invoice tab is cleared.
A: Yes. The company (organization) segment of the account group that is used for each manual payment is defined in Manual Payment Detail. Open Manual Payment Detail by clicking Add Line in the Detail area of Manual Payment. In Account Group, use the appropriate segment list to select the company to which you want to book the manual payment.
A: The Voided check box is a visual indicator that indicates a posted manual payment that was later voided.
A: Yes.