Use Print Checks together with Payment Selection to implement a controlled payment selection and printing process. Select invoices or adjustments that were created in Vendor Invoice and Adjustment for payment and include the selected documents in a payment selection batch in Payment Selection. Then, print the checks in Print Checks. Adjustments applied to invoices included on a check will also be printed on the check stubs. The check stub represents all documents that have a part in making up the check amount.
Select Financials | Payables | Print Checks.
In Bank Account, specify the account from which the payments will come.
The default for Starting Check Number is calculated from the bank account record in Bank Accounts.
In Period, select the period to which you want these entries to post. The default Period is the Current Period for General Ledger in Period Closing.
In Check Date, specify the date that you want to print on the check.
In Comment, add a comment to print on the check.
In Sort Checks By, select a sort order for the checks in the grid.
Currency is display-only and shows the currency assigned to the selected bank account. This field is included only if you are using Multicurrency in your Beyond Software system.
Use the Selection Criteria area to specify criteria by which to select the checks into the grid, as follows:
In Bank Account, specify the account from which the payments will come.
(Optional) Specify user information in Session Reference. This data is not used for processing. The session reference allows for the unique identification of a batch of Checks.
(Optional) In Selection Range, select one of the following values:
None – Selects all of the documents based on the specified criteria.
Vendor Class – Select based on vendor class.
Vendor ID – Select based on vendor ID.
Vendor Name – Select based on vendor name.
In the first range field, specify the beginning value that you want to use to search. The field is enabled after you make a selection in Selection Range.
In the second range field, specify the ending value that you want to use to search. The field is enabled after you make a selection in Selection Range. For example, if you specify Vendor Name in Selection Range, type part or all of a vendor’s name in the two selection boxes. Typing “S” in the first box and “SCH” in the second box will include vendor names that begin with “SCE” and exclude vendor names that begin with “SCH.”
Click Update List to load the grid based on the selection criteria.
Note: After you click Update List and make selections in the grid, these fields are updated:
Total Items Selected is display-only and shows a count of the documents that you select in the grid.
Total Discount(s) is display-only and shows the total amount of discounts included in the documents selected in the grid.
Total Amount Selected is display-only and shows the total amount to be paid for the documents selected in the grid.
Total Payment(s) is display-only and calculates a total for the documents that you select in the grid.
In the grid, choose the checks to print. You can click Select All to select all items in the grid. Click Clear All to clear all items in the grid and start over.
After you have made your selections and are ready to print the checks, click Run Report on the toolbar.
Print the checks as needed, and then close the check report.
If the checks were printed correctly, answer Yes when you are prompted with the “Accept Printed Checks?” message. This removes the checks from the payment selection list. If the checks did not print correctly, click No. You can change your selections as needed and then click Run Report again.