. Cash Processing Detail opens.Use Cash Processing to enter cash-oriented transactions such as client payments, cash deposits, credit card charge backs, credit card payments, and processing fees. You can review and post non-deposit-related bank transactions such as adjustments, interest transactions, and cash transfers in this screen. In addition, you may apply client payment transactions (receivables payments or order payments) to open invoices and adjustments.
From this screen, you can access Cash Application where you can view the information about the selected cash transaction so that it can be applied to open documents. See Apply a customer payment for an Open Item customer for more information.
Note: For each cash transaction, you can simplify entry and improve accuracy by predefining cash transaction types in Cash Transaction Types, and then use these types during transaction entry.
Processing Credit Card Payments, Credit Card Chargebacks, and Credit Card Processing Fees
Select Financials | Cash | Cash Processing.
Select the Session Type from the list. The following session types are predefined in the software:
Bank Transactions – represents ordinary transactions that affect the cash account
Credit Card Processor Transactions – represents credit card transactions
Deposit - Cash – represents deposits made to the cash account
Deposit - Customer Payments – represents withdrawals made to the cash account
In Status, select a status. The default value is Pending.
In Period, select the period to which you want to post these entries. The period defaults to the Current Period for the Cash module in Period Closing.
In Date, specify the transaction date. The date defaults to the current date.
In Description, specify a description of the transaction.
Enter user information in Session Reference if you want. This data is not used for processing.
In Bank Account, specify the bank account to which you want to associate the transactions.
Note: You can create a new bank account by using the Quick Add feature. For more information, see Quick Add.
Deposit Number is a unique reference number assigned when you post. Deposit Number is display only.
Cash Total displays the total of the saved details lines. Cash Total increases or decreases every time that you save.
Currency is display-only and shows the currency assigned to the selected bank account.
Exchange Rate is display-only and is set based on the Date and the entries in the Exchange Rate Tables for the applicable currency. If the actual date does not exist in the applicable exchange rate table, the nearest, prior date from the table is used.
Note: Currency and Exchange Rate are included only if you are using Multicurrency in your Beyond Software system.
To add detail information click Add Line . Cash Processing Detail opens.
On the Main tab, select the Cash Transaction Type from the list.
Notes:
You can create a new Cash Transaction Type by using the Quick Add feature.
The value entered in the Session Type box in Cash Processing determines what you should select in Cash Transaction Type. For example, if you selected “Deposit – Customer Payments” in Session Type, then you should select “Customer Receivables Payments” in Cash Transaction Type.
In Transaction Type, specify the kind of transaction.
To specify the Cash (Debit) Account Group, select the account in Acct, the department in De, the territory in T, and the product in P.
Notes:
You can create new account group segments by using the Quick Add feature.
The individual account segments will be labeled based on the Chart of Accounts.
To enter the Offsetting (Credit) Account Group, select the account in Acct, the department in De, the territory in T, and the product in P.
Notes:
You can create new account segments by using the Quick Add feature.
The individual account segments will be labeled based on the Chart of Accounts.
If you did not select a Cash Transaction Type, you must enter a value in Offsetting (Credit) Account Group.
In Description, enter a description for this detail line.
Enter the amount of this detail line in Amount.
In Customer ID, specify the ID of the customer to which you want to associate the transaction. Or, click Lookup 
to locate the customer.
Note: The customer ID that you specify must be set up in the Customer screen.
The name of the customer associated with the Customer ID that you specified in step 18 appears in Customer Name. You can specify a different customer by clicking Lookup, and locating the name. When you change the customer name, the Customer ID is changed to correlate.
In Payment Method, select the method that describes the payment.
Note: You can create new payment methods by using the Quick Add feature.
In Check Number, specify the number of the check used to make the payment.
In Check Date, specify the date of the payment. You can also select a date by clicking Calendar 
, and then selecting the date on the calendar that appears.
In Transaction Reference, the system assigns a unique reference number to the transaction when you save.
In Transaction Date, the system assigns a unique date to the transaction when you save. The field defaults to the Cash Processing Date.
Applied Amount displays the amount of the payment that has been applied. When you initially create the transaction, the amount is 0.00.
Note: The system only applies up to the original document amount if Amount is greater than the original document amount.
Click Save and New, or click Save and then click New, to save the current detail line and start adding the next line.
When you are finished adding detail lines, close Cash Processing Detail, and then click Save.
Applying payments created in Cash Processing: Method 1
After you save the payment in Cash Processing Detail, click Apply in the Detail section. Cash Application opens.
Review the open documents for the customer.
Click Edit 
to change a line to which you want to apply the payment. Cash Application Document appears.
Note: You can also click the Apply check box in the Detail section.
In Discount Amount, specify the amount of the discount, if applicable.
In Applied Amount, specify how much of the payment that you want to apply to this line, and then click Save.
The current date defaults in Application Date. Specify a different date if you want.
Click to select the Apply check box.
Click to select the Write OFF Remainder check box if the document has a balance remaining and you want to write off the rest.
Note: You can also click the Write OFF Remainder check box in the Detail section.
Click Save and then close Cash Application Document.
In Cash Processing, change Status to Posted, and then click Save.
Applying payments created in Cash Processing: Method 2
After you save the payment in Cash Processing Detail, close the screen to return to Cash Processing.
In Status, select Posted, and then click Save.
Select Financials | Receivables | Cash Application.
Click Lookup next to Payment Reference to locate the existing payment that you want to apply.
Review the open documents for the customer.
Click Edit to change a line to which you want to apply the payment. Cash Application Document appears.
In Discount Amount, specify the amount of the discount, if applicable.
In Applied Amount, specify how much of the payment that you want to apply to this line, and then click Save.
The current date defaults in Application Date. Specify a different date if you want.
Click to select the Apply check box.
Click to select the Write OFF Remainder check box if the document has a balance remaining and you want to write off the rest.
Click Save and then close Cash Application Document.
Repeat step 6 through step 12 for each line to which you want to apply the payment.
Note: Instead of closing Cash Application Document after you edit each line, you can use First 
, Previous 
, Next 
, and Last 
to move through the documents in Cash Application Document.
After you apply the total amount of the payment, return to Cash Application, select Posted in Status, and then click Save.
Q: What is the current cash period?Q: What is the current cash period?
A: This is the first open period the System finds chronologically. It may not match the current period of your company’s fiscal year (that is, the System could have an open period before the current fiscal period).
A: You can only delete cash transactions with a Pending status. Transactions that were posted cannot be deleted.
A: You can change the company part of accounts groups only when Session Type on the Cash Processing screen is set to Bank Transactions.
A: You can access the Credit Card tab only if the Session Type in Cash Processing is Deposit – Client Payments and Credit Card is selected from the Payment Method list in Cash Processing Detail.
A: When you try to save your work or move to another box in Cash Processing, the System alerts you that continuing with the change will cause you to lose all transaction detail lines entered to this point. You can continue with or cancel the change.
A: Yes. The System asks you to confirm that you want to post to the prior or future period or year. If you post to a prior period in a fiscal year that was closed, the System automatically opens the year, updates all year-end balances, and re-closes the year.
Note: Only System users who have the Post to a Closed Period role permission can post cash transactions to prior periods and years.
A: Yes.
A: The client whose payments you are currently processing uses the balance-forward billing method. In Cash Processing, Apply is not available for clients who use the balance-forward billing method. For more information about how to set the billing method in Receivables, see Receivables Policies screen Help.