next to Payment Reference to locate the existing payment that you want to apply.Use Cash Application to apply customer payments against open items in Receivables.
Select Financials | Receivables | Cash Application.
Number will be automatically assigned by the system.
Select the Status of the application from the dropdown box. The field defaults to Pending.
Click Lookup next to Payment Reference to locate the existing payment that you want to apply.
Review the open documents for the customer.
In Period, select the period to which you want to post the cash application. The default is the Current Period.
Enter the Journal Date that reflects the date of the application.
In Description, type a description of the invoice.
(Optional) Specify user information in Session Reference. This data is not used for processing. The session reference allows for the unique identification of a batch of Customer Invoices.
In Customer ID, specify the ID of the customer with whom you want to associate the transaction. Or, click Lookup to locate the customer.
The name of the customer associated with the Customer ID appears in Customer Name. You can specify a different customer by clicking Lookup and locating the name. Any time that the customer name is changed, the Customer ID is updated to match.
In Check Number, specify the check number.
In Check Date, specify the corrected check date.
In Application Date, specify the date you want to apply.
The Total displays the accumulated amount of all payments included in the Documents grid.
The Applied Here displays the total of the payments that are applied in the Documents grid for this document.
The Applied Elsewhere displays the total of the payments that have been applied in order documents.
The Unapplied Amount displays the total of the payments that are unapplied in the Documents grid.
Currency is display-only and shows the currency assigned to the selected customer.
Exchange Rate is display-only and is set based on the Check Date and the entries in the Exchange Rate Tables for the applicable currency. If the actual date does not exist in the applicable exchange rate table, the nearest, prior date from the table is used.
Note: Currency and Exchange Rate are included only if you are using Multicurrency in your Beyond Software system. See also About Realized Gain/Loss Journal Entries for Multicurrency.
Click Apply All to have all payments in the detail grid selected for application.
Click Clear All to clear all payments in the detail grid.
Documents
Use this area to select payments and amounts to be applied to an invoice.
Click Edit to change a line to which you want to apply the payment. Cash Application Document appears.
Note: You can also select the check boxes in the Documents section.
Click to select the Apply check box.
Click Write Off Remainder check box to have any amounts leftover after the payment is applied, automatically written off.
In Applied, specify how much of the payment that you want to apply to this line.
The Ending Balance displays the open amount remaining on the invoice after the Applied amount is saved.
Type will display Invoice or Adjustment depending on the open document.
Number represents the invoice or adjustment number on the open document.
Description represents the invoice description.
Entered represents the date the invoice or adjustment was created.
Discount Due represents what date the discount is due by.
Amount represents the invoice or adjustment amount that is open.
Beginning Balance represents the original balance of the invoice/adjustment document.
Pending Payments represents the amount of other payments with a Pending status for the same invoice/adjustment document.
In Discount, specify the amount of the discount, if applicable.
The current date defaults in Application Date. Specify a different date if you want.
Click Save, and then close Cash Application Document.
Repeat step 2 through step 5 for each line to which you want to apply the payment.
Note: Instead of closing Cash Application Document after you edit each line, you can use First 
, Previous 
, Next 
, and Last 
to navigate through the documents in Cash Application Document.
After you apply the total amount of the payment, return to Cash Application, select Posted in Status, and then click Save.
In Cash Application, click Lookup to locate the existing payment that you want to apply.
The oldest document appears with the Apply check box selected.
In Applied Amount, specify how much of the payment that you want to apply to this line, and then click Save.
Select Posted in Status, and then click Save.
A: The customer is set up to have a Billing Method of “Balance Forward” on the Credit tab in Customer. When the customer is set up as Balance Forward, the payment is automatically applied to the oldest open document related to the customer.
A: Make sure that the status of the payment is “Posted” in Cash Processing. A “Pending” status payment will not appear in Cash Application.