to open Company Lookup, and select the bank from the list. You can also create new banks by using the Quick Add feature to create a new company. After the bank’s company is saved, you can associate the bank account with the bank name.Use Bank Accounts to set up and maintain bank account information for internal companies. You have to create a Bank Account record for any bank accounts from which you will print checks by using Print Checks or that you will reconcile by using Bank Account Reconciliation or Bank Statement Reconciliation. In addition to the typical bank account details (account description, account number, bank name, and so on) each account record includes an associated account group so that when you process transactions against the account, the transactions update the correct financial ledger.
Notes:
Before you create a bank account, you have to set up the Bank ID and Bank Name in Company. For more information about how to set up the bank ID and bank name, see Company.
Bank accounts are not shared between companies. Each of your internal companies maintains its own set of bank accounts that are specific to the company’s banking needs.
Select Financials | Setup | Bank Accounts.
Click New to create a new bank account. Bank Accounts appears, displaying the Main tab by default.
On the Main tab, specify the following settings:
To specify the Account Group, select the account from Acct, the department from De, the territory from T, and the product line from P. You can also create new account group segments by using the Quick Add feature. For more information, see Quick Add.
In Description, specify a description for this detail line.
In Type, select the type that represents this bank account. The options include the following:
Checking
Credit Card Clearing
Other
Savings
In Bank ID, specify the unique ID that was set up for the bank associated with this account. Click Lookup to open Company Lookup, and select the bank from the list. You can also create new banks by using the Quick Add feature to create a new company. After the bank’s company is saved, you can associate the bank account with the bank name.
The name of the bank associated with the Bank ID that you previously specified appears in Bank Name. If this is not the name that you want to use, you may Lookup to open Company Lookup and select a different bank.
Specify the bank’s routing number in Routing Number. This number is unique to the bank.
In Account Number, specify the unique account number that the bank assigned to your account.
In Status, select the status of the account. Options include the following:
Approved – Represents the bank account is approved for use.
Closed – Represents the bank account is closed and is no longer available for use.
Pending – (default) Represents the bank account is waiting to be approved for use.
Last Statement represents the date entered in Statement Date in Bank Account Reconciliation the last time that you reconciled the account.
Date represents the transaction date that you specified in Date in Bank Account Reconciliation the last time that you reconciled the account.
In Currency, specify the transaction currency for the bank account. Monetary values on related screens and reports throughout the system will automatically use this currency when this bank account is selected. This field is available for use only if you are using Multicurrency in your Beyond Software system.
In the Checks area on the Other Settings tab, specify the following settings:
Click to select the Pre-Printed Checks check box if you plan to use check forms with pre-printed check numbers.
In Next Check Number, specify the number that you want to assign to the next check generated in Print Checks.
In MICR Check Number, specify the MICR number that you want to have printed on the Checks. This option is currently not supported.
In Check Stub Detail Lines, specify the number of detail lines that you want to print on the check stub.
In the ACH Settings area on the Other Settings tab, specify the following settings for the ACH payments:
In Immediate Origin/Company ID, enter up to 20 alphanumeric characters defining the company.
In Next Payment Number, enter the value to be used as the next ACH payment document number.
Select Create Offset Records/Balanced Files to have the system automatically generate the offset document(s) for the ACH payments.
Select Add Block Fill Records to Files to have the system automatically add the block fill characters to the ACH file.
In the Deposits area on the Other Settings tab, specify the following settings:
In Next Deposit Number, specify the number that you want to assign to the next deposit created in Cash Processing.
In MICR Deposit Number, specify the MICR number that you want to have assigned to the next deposit. This option is currently not supported.
In the Other Controls area on the Other Settings tab, click to select the Include the Automated Reconciliation check box if you want to have the bank account reconciled by using Bank Account Reconciliation.
Click Save and New, or click Save and then click New, to save the current bank account and start adding the next.
A: The account is currently being used somewhere in the system. Only bank accounts not being used can be deleted.
A: No.
A: Click to select the Pre-Printed Checks check box on the Other Options tab in Bank Accounts, and then specify the number of the next pre-printed check in Next Check Number. As you print checks, the System automatically maintains the correct relationship between your pre-printed check numbers and the number currently displayed in Next Check Number. If the pre-printed and System-maintained numbers ever become out of sync, you can change the number in Next Check Number. The System issues a warning message but allows for you to make the change.
A: You can change the values. The System will warn you that changes may result in duplicate document numbers.
A: Yes. Bank Accounts supports both commands.