Use Void Payments to void a Payables check or ACH payment that has already been processed in Print Checks or ACH Payments. In Payables, the typical workflow is to select vendor invoices or adjustments for payment in Payment Selection. Then, print checks by using Print Checks or process ACH payments in ACH Payments. After you print a check or process the ACH payment, and post, you can only reverse the check/ACH payment by voiding it in the Void Payments.
Void Payments lets you void either a single check, all checks processed in a specific session, or a range of checks by check number as well as an ACH payment file. You have two choices when voiding a check. The first option lets you void a check so that you can re-select the check for printing by using a new check number. The second option lets you both void a check and reverse the payment created in Payment Selection. Additionally, you can both void a check and create a payment to replace the payment you are voiding.
Voiding a vendor check or ACH payment
Select Financials | Payables | Void Payments.
In Period, specify the period to which you want these entries to be posted. The default is the Current Period for General Ledger in Period Closing.
In Void Date, specify the date on the void check/payment transactions.
Select the Create Replacement Payment check box if you want to create a replacement payment.
Select the Payment Method you wish to void.
Select ACH if payables documents are for vendors where the Payment Method is set to ACH are to be retrieved and included in the Documents area of the screen.
Select Check if payables documents are for vendors where the Payment Method is set to Check are to be retrieved and included in the Documents area of the screen.
Select ACH and Check if payables documents are for vendors where the Payment Method is set to Check, ACH-CCD or ACH-PPD are to be retrieved and included in the Documents are of the screen.
In Bank Account, select the account from which the payments were withdrawn from.
In Check/ACH Payment Number(s), specify the check number(s) that you want to void. If you specify a range of check numbers, you can select from the checks that display in the grid.
(Optional) Use Session Reference to group void checks for reporting. For example, type the user’s initials and the date for all void checks that the user creates on a particular day. If Joe Smith creates void checks on April 29, 2011, type JS042911in Session Reference.
Click Update List to load the grid based on the selection criteria that you defined.
In the grid, choose the checks/payments to void. You can click Select All to select all items in the grid. Click Clear All to clear all items in the grid.
After check(s)/payments are selected, click Save to void the check(s)/payment(s).