Use ACH Payments with Payment Selection to implement a controlled payment selection and ACH payment process. Select invoices or adjustments that were created in Vendor Invoice and Adjustment for payment and include the selected documents in a payment selection batch in Payment Selection. Then, add the vendor payments to an ACH batch of payments in ACH Payments. Each ACH batch of vendor payments is assigned a unique Number. When an ACH batch is processed, the ACH file that is created is attached to the specific ACH batch, identified by the Number. The ACH file can then be submitted to a bank for processing through the ACH system.
See also Vendor ACH Quick Start.
Select Financials | Payables | ACH Payments.
The Number is assigned the first time a user saves the ACH payments batch.
Initially, the Status is Pending. After all selections are accurately specified, change Status to Posted.
In Bank Account, select the account that will be used to pay the amount of the ACH payments batch.
Select the Period to post this batch against.
Enter the Process Date to identify when the ACH file was processed in the system.
Enter a Description for the ACH payments batch.
In Effective Date, specify the date you want the file to be effective in your account.
Currency is display-only and shows the currency assigned to the selected bank account. This field is included only if you are using Multicurrency in your Beyond Software system.
Selection Criteria area
Select the account from the Bank Account dropdown box, which will be used to withdraw the funds from for these payments.
In Selection Range, select the type of criteria to use to select documents from the batch and then specify the range. Options include:
None – Selects all of the documents in the batch.
Vendor Class – Select based on vendor class.
Vendor ID – Select based on vendor ID.
Vendor Name – Select based on vendor name.
In the first range field, specify the beginning value that you want to use to search. The field is enabled after you make a selection in Selection Range.
In the second range field, specify the ending value that you want to use to search. The field is enabled after you make a selection in Selection Range. For example, if you specify Vendor Name in Selection Range, type part or all of a vendor’s name in the two selection boxes. Typing “S” in the first box and “SCH” in the second box will include vendor names that begin with “SCE” and exclude vendor names that begin with “SCH.”
Click Update List to load the grid with those items from payment selection, where the payment method is set to ACH-CCD or ACH-PPD, that have not yet been processed.
Note: After you click Update List and make selections in the grid, these fields are updated:
Total Items Selected is display-only and shows the number of documents you select in the grid. This is helpful to confirm you have selected all of the documents you wish to include before posting the batch.
Total Discount(s) is display-only and shows the total amount of discounts included in the documents selected in the grid.
Total Amount Selected is display-only and shows the total amount to be paid for the documents selected in the grid.
Total Payment(s) is display-only and shows the total amount of the selected payments in the batch. This is helpful to confirm you have selected the documents which make up the amount you plan to pay. It is also helpful to confirm how much money needs to be in the bank account prior to posting to avoid insufficient funds situations and overdrafts.
In the grid, select the payments to process. You can click Select All to select all items in the grid. Click Clear All to clear all items in the grid.
With the desired payments selected, click Save.
In the toolbar, click Run Process.
When prompted to confirm, click Yes to continue. After file generation is complete, click OK.